Prospective Staff

Current Opportunities


Job no: 0033881
Work type: Continuing
Location: Parkville

- Join Australia's number 1 University †

- Career opportunities, professional development, work-life balance.

Salary: $66,562 - $76,454 p.a. plus 17% superannuation

About Chancellery

The Chancellery is led by the Vice-Chancellor and has a University-wide focus on:

  • delivering strategic leadership
  • allocating capital according to strategic priorities
  • developing and overseeing a business framework that includes appropriate financial and other organisational planning and controls
  • ensuring identity or brand is consistent with strategic intent and purpose, and
  • overseeing policies and initiatives that develop the academic and professional expertise of University staff members.

The Administrative Officer (Information) is a member of the Correspondence team in the Vice-Chancellor's Office, within the Chancellery portfolio.

About the role

The Vice-Chancellor's Office is led by the Chief-of-Staff and Director, Chancellery, who reports to the Vice-Chancellor. The office supports the Vice-Chancellor to exercise his or her day-to-day University management responsibilities as well as his or her public and thought leadership role.

As a member of the Correspondence Team, the Administrative Officer (Information) is responsible for contributing to the efficient flow of all correspondence to and from the Vice-Chancellor by providing administrative support in a concise, accurate and timely manner. The Administrative Officer (Information) works with the Correspondence Team to secure outcomes for active matters delegated to members of the Senior Executive and their support staff, and ensures compliance with the University's information management policies through accurate use of the document management system. The University's mission and standing in the community is a dominant concern within the Office of the Vice-Chancellor. The ability to communicate well at all levels, with tact and discretion at all times, is essential to the position, as is an apprehension of the University's contribution to the health of the society that provides its context.

This exciting full-time position is available on an ongoing basis.

About you

  • The appointee will have completed a relevant tertiary qualification with subsequent experience or an equivalent combination of relevant experience and/or education/training
  • Excellent oral and written communication skills with the proven ability to draft correspondence and prepare high quality documentation, and the capacity and confidence to deal with a diverse range of clients at all levels in the public and private sector, and within the University 
  • Well-developed professional administrative and organisational skills including the ability to co-ordinate workflows, determine priorities, meet deadlines and effectively balance competing demands within a high pressure environment
  • Strong organisational skills with demonstrated ability to prioritise a range of tasks, manage time effectively and schedule work to meet deadlines
  • Demonstrated capacity to exercise sound judgment, initiative, diplomacy, tact and discretion and proven ability to handle sensitive information in a confidential and appropriate manner
  • Proven ability to thrive in a changing and fast paced environment

† The University of Melbourne is the Number 1 University in Australia and among the leading Universities in the world, according to The Times Higher Education world reputational ranking, the National Taiwan University ranking, The Times Higher Education world university ranking and Shanghai Jiao Tong Academic Ranking of World Universities.

Close date: 1 Mar 2017

Position Description*
(*includes Selection Criteria or Core Accountabilities and Competencies)

Download File 0033881_Administrative Officer (Information).pdf

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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