Prospective Staff

Current Opportunities


Job no: 0033883
Work type: Fixed Term
Location: Parkville

- Join Australia's number 1 University †

- Career opportunities, professional development, work-life balance.

Vice-Chancellor’s Office

Salary: $68,892 - $79,130 p.a. (pro-rata) plus up to 17% superannuation

About Chancellery

The Chancellery is led by the Vice-Chancellor and has a University-wide focus on:

  • delivering strategic leadership
  • allocating capital according to strategic priorities
  • developing and overseeing a business framework that includes appropriate financial and other organisational planning and controls
  • ensuring identity or brand is consistent with strategic intent and purpose, and
  • overseeing policies and initiatives that develop the academic and professional expertise of University staff members.

The Administrative Officer is a member of the Correspondence team in the Vice-Chancellor’s Office, within the Chancellery portfolio.

About the role

The Vice-Chancellor’s Office is led by the Chief-of-Staff and Director, Chancellery, who reports to the Vice-Chancellor. The office supports the Vice-Chancellor to exercise his or her day-to-day University management responsibilities as well as his or her public and thought leadership role.

As a member of the Correspondence Team, the Administrative Officer is responsible for contributing to the efficient flow of all correspondence to and from the Vice-Chancellor by providing administrative support in a concise, accurate and timely manner.

In this role you will work with the Correspondence Team to secure outcomes for active matters delegated to members of the Senior Executive and their support staff, and ensure compliance with the University’s information management policies through accurate use of the document management system. You will be required to display a high level of professionalism, regularly interacting with the internal and external community as well as dealing with confidential and sensitive issues and documentation.

This exciting part-time (0.6 FTE) position is available for six months and would be an excellent secondment opportunity for an existing University of Melbourne staff member. (Please note: there is a possibility of increasing hours over time.)

About you

  • A relevant tertiary qualification with subsequent experience or an equivalent combination of relevant experience and/or education/training
  • Excellent oral and written communication skills with the proven ability to draft correspondence and prepare high quality documentation, and the capacity and confidence to deal with a diverse range of clients at all levels in the public and private sector, and within the University  
  • Well-developed professional administrative and organisational skills including the ability to co-ordinate workflows, determine priorities, meet deadlines and effectively balance competing demands within a high pressure environment
  • Strong organisational skills with demonstrated ability to prioritise a range of tasks, manage time effectively and schedule work to meet deadlines
  • Demonstrated capacity to exercise sound judgment, initiative, diplomacy, tact and discretion and proven ability to handle sensitive information in a confidential and appropriate manner

† The University of Melbourne is the Number 1 University in Australia and among the leading Universities in the world, according to The Times Higher Education world reputational ranking, the National Taiwan University ranking, The Times Higher Education world university ranking and Shanghai Jiao Tong Academic Ranking of World Universities.

Close date: 25 Sep 2017

Position Description and Selection Criteria

Download File 0033883.pdf

For information to assist you with compiling short statements to answer the selection criteria, please go to

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

Back to search results Apply now Refer a friend

Share this: | More
Applicant log in

Current Job Filter

Work type