Prospective Staff

Current Opportunities


Job no: 0038123
Work type: Continuing
Location: Parkville

Policy and Projects

-  Join Australia's number 1 University †

- Career opportunities, professional development, work-life balance

Salary: $79,910- $86,499 p.a. plus 17% superannuation

About Policy and Projects

The Policy and Projects portfolio works collaboratively across the University to support the development and delivery of the University’s strategic plan Growing Esteem 2015–2020. The portfolio is responsible for overseeing strategy, planning, performance, strategic risk, major projects, policy, government relations and governance at a whole-of-University level. The portfolio is composed of the following teams: Governance, Policy & Government Relations, Major Projects, and Strategy, Planning and Performance.

About the role

The Executive Assistant will provide outstanding, intuitive and efficient administrative, secretarial support services to the Vice-Principal, Policy and Projects. Working under the direction of the Portfolio Director, this position is responsible for the smooth and effective running of the office of the Vice-Principal Policy & Projects. In this role, you will be required to display a high level of professionalism, resilience, maturity, discretion and independent judgement. You will have regular interactions with internal and external stakeholders on highly confidential matters.

As Executive Assistant, you will be expected to undertake a number of concurrent tasks demonstrating excellent organisational, prioritisation and time management skills, which are critical to this position. You will work as part of the professional services team, flexibly contributing to team-based tasks as well as performing tasks on an independent basis.

Critical to this role is the ability to respond constructively to changing business needs and circumstances, and to thrive in a high-pressure environment. This full-time position is available on a continuing basis.

About you

  • Tertiary qualifications in a relevant discipline and/or equivalent mix of education and significant recent experience working within a similar role, ideally in office management and executive support. 
  • Experience in the provision of a range of administrative support to senior staff with a capacity to exercise sound judgement, diplomacy and discretion and a demonstrated ability to handle information in a confidential and appropriate manner.
  • Demonstrated resilience and maturity, and the ability to work effectively in a high-pressure environment.
  • Strong interpersonal skills with the ability to work collaboratively and effectively with a diverse range of stakeholders, other University work units and external organisations.
  • Sound experience in planning and anticipating issues and proactively addressing challenges particularly around competing diary demands.
  • Well-developed planning, organisation and scheduling skills, demonstrated initiative and the ability to deliver designated outputs to tight timelines.
  • Demonstrated ability to work effectively as a team member and independently, with minimal supervision.

† The University of Melbourne is the Number 1 University in Australia and among the leading Universities in the world, according to The Times Higher Education world reputational ranking, the National Taiwan University ranking, The Times Higher Education world university ranking and Shanghai Jiao Tong Academic Ranking of World Universities.

Please submit a cover letter, CV and document addressing the key selection criteria listed in the position description.

Close date: 20 Jun 2018  

Position Description and Selection Criteria

Download File 0038123.pdf

For information to assist you with compiling short statements to answer the selection criteria, please go to


Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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