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Current Opportunities


Job no: 0033914
Work type: Fixed Term
Location: Parkville
Division/Faculty: Office of Vice-Chancellor's Office
Department/School: Policy and Projects
Salary: $88,171 - $95,444 (HEW 7)
Role & Superannuation rate: Professional - 9.5% superannuation

Policy and Projects

Salary: $88,171 - $95,444 p.a. plus 9.5% superannuation

  • Are you passionate about doing meaningful work that has tangible outcomes?
  • Join the Number 1 University in Australia and one of the finest in the world

About the University of Melbourne

The University of Melbourne is consistently ranked among the leading universities in the world, holding the number 1 spot in Australia and number 32 among all universities globally (Times Higher Education World University Rankings 2018). We are globally engaged, renowned for delivering learning & teaching programs, we are deeply connected to business, government and the community through our research and impact, all to achieve and contribute to a better society which helps transform our lives.

About Major Projects

The Major Projects team leads the University’s strategic projects from the early idea stage through to project initiation.  These are strategically significant projects often involving an investment of more than $50 million, significant infrastructure development (physical and virtual), partnerships, curriculum reform and new operating models.  After project initiation, implementation is led by the University’s delivery arm, Project Services, with Major Projects maintaining an oversight and evaluation role.

The team manages a portfolio of projects involving an investment of more than $2 billion over 10 years. The Major Projects portfolio is comprised of three major workstream areas: Engagement, including industry and community engagement-related projects; Student Experience; and STEMM.

About the Role

The University’s Major Projects team is seeking a Project Officer to support the Engagement program on a full-time basis for two years.

The Engagement Program has carriage of projects that, once realised, will support strong engagement opportunities and during their planning and development require collaboration with industry, Government, community and philanthropic partners in addition to University stakeholders. The Engagement portfolio projects currently include Fishermans Bend campus, Early Childhood Education and Care facilities, the Ian Potter Southbank Centre, Old Quad refurbishment works and Science Gallery Melbourne.

In this role, you will report to the Program Director and support activities associated with the Engagement portfolio of projects. This includes project start-up, initiation and implementation planning. You will also support monitoring of project progress, identification and mitigation of risk and reporting to the University’s Executive and governing bodies.

As Project Officer for the Engagement portfolio of projects, you will undertake project activities including concept planning, options development, feasibility assessment and business case development, and assist with the preparation of associated strategic documents for high level university committees. You will prepare regular reports about progress and funding of individual major projects and the portfolio as a whole. You will also support a range of management and governance committees, including preparing and disseminating committee papers, and taking minutes.

About You

  • Degree level qualifications in a relevant discipline or an equivalent mix of education and relevant experience
  • Demonstrated organisational and planning skills, including the ability to prioritise workload and plan and deliver multiple project activities concurrently
  • Experience in supporting the development of major infrastructure and/or organisational transformation projects
  • High level writing skills, including the ability to draft reports, project documents, correspondence, meeting minutes and presentations
  • Ability to conceptualise complex project information, to work with and manage ambiguity and to identify and follow up issues while keeping relevant senior team members informed
  • High level interpersonal and communication skills with the demonstrated ability to liaise and work effectively with stakeholders in a large and complex organisation
  • Demonstrated ability to work independently and as part of a team
  • Good computing skills, with proficiency in MS Word, MS Excel, MS Powerpoint and MS Outlook
  • Knowledge and understanding of the University's strategy and operational context, particularly as it relates to major projects 

Please submit a cover letter, CV and document addressing the key selection criteria listed in the position description.

Close date: 23 Oct 2018

Position Description and Selection Criteria

Download File 0033914.pdf

For information to assist you with compiling short statements to answer the selection criteria, please go to:

Position Description

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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