Current opportunities at Melbourne


Job no: 0052735

Work type: Continuing

Location: Werribee

Division/Faculty: Faculty of Veterinary and Agricultural Sciences

Department/School: Melbourne Veterinary School

Salary: $69,365 - $73,618 (UOM 4)

Role & Superannuation rate: Professional - Full time - 17% super

An exciting opportunity is available for an experienced and passionate Administration and Rostering Coordinator to join the team at U-Vet Werribee Animal Hospital, Melbourne Veterinary School. This is a great opportunity to join U-Vet as we build a highly engaged, driven and passionate team whose mission is to support the delivery of top-quality teaching to our students, and superior patient and client services to the community.

About Us

The University of Melbourne’s U-Vet Werribee Animal Hospital is one of Australia’s leading veterinary hospital facilities based in Werribee. We offer complete animal care to the public including Primary Care (general practice and preventative care), a suite of specialist services, specialist support services and critical care services. U-Vet is, first and foremost, a teaching hospital, where our vets use their experience to foster the next generation of veterinarians and veterinary specialists studying at the Melbourne Veterinary School, ranked 18th in the world for veterinary science in the QS World University Rankings by Subject 2021. Our expert vets train students with the assistance of our academic staff, who are world leaders in clinical excellence and research.

The dedicated Werribee campus is located less than an hour from Melbourne and has recently undergone a $63 million redevelopment, making U-Vet home to the most modern veterinary facilities in Australasia.

About the Role

The Administration and Rostering Coordinator will be responsible for all aspects of rostering and scheduling for the professional veterinary nurse and academic clinical veterinary teams. Reporting to the Hospital Support Team Lead, the position will work closely with the Nurse Team Manager Lead and Nurse Team Managers as well as Service Heads in understanding rostering requirements of each team and coordinating rostering activities across the U-Vet Werribee Animal Hospital.

The position will also liaise with the Academic Support Office and academic rotation leaders to support the distribution of rotating-specific information to DVM4 students, including scheduling information.

The position will provide broad administration support to the Hospital Manager and Nurse Team Managers as well as the Production Animals group as directed. This includes administration of all practice management systems including software updates, data input, managing clipboards, updating procedure lists and other menus, pricing and price packages and other business related functions.

A key administration component of this position will be to generate management reports and working with clinical leads to improve data input, management and retrieval across the hospital.

About You

To be successful in this position, you will have completed a relevant diploma qualification or Certificate IV with relevant work experience in a similar position. The incumbent will have proven experience in rostering and scheduling across multiple services to ensure continuity of case and service delivery to clients and patients in a busy work environment.

The ideal candidate will respond quickly and effectively to find solutions in filling gaps in the roster due to unplanned changes in staff availability. The position will require proven knowledge and ability to apply appropriate Enterprise Agreement conditions and compliance with shift rostering.

This position will have prior administration and reporting experience including being able to quickly learn new practice management systems, and adapt to a changing environment.


Staff benefits include:

  • Competitive salary
  • 17% superannuation
  • Supportive culture
  • Employee Assistance Program
  • Newly refurbished and built hospital facilities
  • Easy on-site parking at Werribee
  • Discounted health insurance
  • Discounted veterinary services
  • Fee discounts for study at the University.

How to Apply

Please click apply and provide a cover letter, CV and response to the selection criteria in the position description.

For information to assist you with compiling short statements to answer the selection criteria, please go to:

To ensure the University provides a safe environment for children, this position requires the incumbent to hold a current and valid Working with Children Check.

Position Description

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