Job no: 0063044
Location: Parkville
Role type: Full-time; Continuing
Department: Advancement, Communications and Marketing
Salary: UOM 6 – $96,459- $104,413 p.a. plus 17% super
- Exciting high-level EA opportunity
- Supportive and friendly working environment
- Brilliant benefits and a flexible hybrid work environment!
About the Role
The Advancement Office seeks a motivated Executive Assistant to join our MDHS Advancement team, supporting the Senior Director in cultivating relationships with transformative donors. You will manage their calendar, meetings, and email, while building key relationships across the University to advance priorities. Working closely with colleagues, you will ensure the Senior Director and team have the high-quality support they need to achieve their goals.
Your responsibilities will include:
- Coordinate appointments and meetings and prepare the appropriate documentation to a high standard to assist with the Senior Director’s time management and preparation throughout the working week.
- Liaison with some of the most significant supporters and stakeholders of the University of Melbourne.
- Co-ordinate and support internal and external meetings on behalf of the Senior Director, MDHS
- Diplomatic and sensitive handling of incoming correspondence, email, and telephone calls for the Senior Director, progressing matters as appropriate, exercising discretion in prioritising work, actioning follow-up, or redirecting communications to relevant staff.
Who we are looking for
We are seeking a highly professional and discreet individual with impeccable judgment. Your organisational skills and meticulous workflow ensure timely delivery, fuelled by initiative and enthusiastic self-motivation. A seamless team player, you contribute valuable skills and a positive attitude, making you a cornerstone of any team's success.
You will also have:
- Substantial relevant experience in a similar role performing the full range of high-level secretarial support to a senior staff member.
- Excellent oral and written communication skills with the proven ability to draft correspondence and compile reports.
- High-level computer skills with advanced competency in the use of Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, SharePoint as well as Zoom and database systems.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Advancement, Communications and Marketing
Led by the Vice-President (Advancement, Communications and Marketing). Advancement works with colleagues across the University and its affiliates to facilitate mutually beneficial relationships between the University and its alumni, friends and benefactors. Communications and Marketing formulates and leads strategies in support of the University of Melbourne’s overarching strategic plan, Advancing Melbourne.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Ivanka via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
Position Description
