Job no: 0063857
Location: Parkville
Role type: Full-time; Fixed-term to 30 June 2026
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Melbourne Medical School
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
- Coordinate and provide high-level executive assistant support to the Co-Chairs of the Australian Stroke Alliance (ASA), ensuring operational efficiency and progress across the MRFF program.
- Play a pivotal role in supporting innovative national research aimed at early stroke intervention, working closely with key stakeholders and contributing to the success of cutting-edge brain scanning technology development.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Assistant at the Melbourne Brain Centre, Royal Melbourne Hospital, plays a key role in supporting the Co-Chairs of the Australian Stroke Alliance (ASA), a national research program focused on innovative stroke intervention technologies.
This position provides high-level administrative support, including diary management, meeting coordination & secretariat duties, travel arrangements, and liaison with key stakeholders.
The role also supports ASA Board and committee activities, manages research-related logistics, and contributes to research development initiatives.
This role will be required to be on site Monday to Thursday with Friday WFH.
Your responsibilities will include:
- Providing high-level administrative support to the Co-Chairs of the ASA and several senior researchers.
- Managing relevant research meetings including all logistics, diary management, liaison with delegates and record keeping.
- Handling the preparation of board and associated committees including minute taking, preparation of agendas, research documents and reports for departmental meetings.
- Providing administrative support to researchers including maintaining accurate CVs and editing documents.
Who We Are Looking For
You will possess substantial expertise in providing high-level secretarial support to senior staff.
Your role will require excellent organisational skills, the ability to handle sensitive information with discretion, and strong written and verbal communication skills.
You will be highly proficient in Microsoft Office applications, adaptable in managing multiple projects, and able to contribute effectively as part of a professional administrative team.
Experience in the scientific, higher education, or medical sectors, along with knowledge of university or hospital policies, would be advantageous.
You will also have:
- Completion of a relevant tertiary level qualification or an equivalent combination of relevant experience and/or education training.
- Exceptional logistical and organisational skills.
- The ability to take minutes of meetings and support the Co-Chairs and executive in preparation for and holding of Board and sub-committee meetings, including preparing agendas, assembly and distribution of papers.
- Demonstrated capacity to exercise sound judgment, diplomacy, tact and discretion.
- The ability to demonstrate versatility, enthusiasm, self-motivation and initiative.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne Medical School
The Melbourne Medical School (MMS), founded in 1862, is a renowned institution known for its leadership in medical education, research, and community engagement. We offer cutting-edge graduate programs, including the innovative Doctor of Medicine (MD), and are committed to improving healthcare and well-being through collaborative research spanning from basic science to practical applications.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
