Position Number: 0065019
Location: Parkville
Role type: Full-time; Continuing
Faculty: Business and Economics
Department: Student and Academic Services
Salary: UOM 6 – $96,459 – $104,413 p.a. plus 17% super
- Play a crucial role in ensuring the smooth operation and administrative excellence of the Faculty of Business and Economics’ graduate research programs.
- Make meaningful impact on the graduate research experience, contributing to a collaborative and forward-thinking environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Graduate Research Coordinator plays a pivotal role within the Academic Programs team, providing high-level administrative support to graduate researchers, academic staff, and professional colleagues. This position oversees the coordination of graduate research admissions, scholarships, and candidature variations, while ensuring the seamless administration of course curriculum changes. Working closely with faculty leadership, the Coordinator supports the success of graduate researchers by managing key programs, events, and funding schemes. The role also includes providing executive support to Faculty committees, maintaining accurate records, and upholding compliance with University policies. The Coordinator contributes to a collaborative work environment, helping to enhance the graduate research experience and advance the Faculty's strategic objectives.
Your responsibilities will include:
- Coordinating graduate research admissions, scholarships, candidature variations, and internal funding schemes, while ensuring accurate records and timely communication with stakeholders.
- Providing executive support to Faculty committees, including organising meetings, drafting reports, and contributing to governance and strategy discussions.
- Developing and maintaining collaborative relationships with internal and external stakeholders, and managing graduate research events and activities.
- Managing administrative tasks related to graduate research programs, including admissions, enrolment, and study planning, as well as implementing process improvements to enhance service delivery.
Who We Are Looking For
You are a highly organised and adaptable professional with exceptional interpersonal skills, able to engage effectively with a diverse range of stakeholders. Your commitment to providing outstanding customer service is evident in your proactive approach to resolving queries and managing complex tasks. You demonstrate excellent communication skills, both written and verbal, with the ability to offer clear, thoughtful advice and support to staff and students alike. Your collaborative nature ensures you work seamlessly within teams, while your self-motivation and initiative allow you to excel independently and navigate changing priorities with ease. Additionally, your ability to create positive relationships and contribute to a respectful, inclusive work culture will greatly enhance your effectiveness in this role.
You also have:
- Proven experience in coordinating complex functions, demonstrating strong organisational and problem-solving abilities, and managing competing deadlines effectively.
- A demonstrated capacity to develop and maintain effective working relationships with a wide range of internal and external stakeholders.
- A strong understanding of University governance, policies, and procedures related to graduate research programs, with the ability to apply this knowledge in daily operations.
- Advanced proficiency in Microsoft Office applications and the ability to quickly adapt to new software tools.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Business and Economics
Through its leading research and teaching, the Faculty of Business and Economics at the University of Melbourne influences policy design, corporate governance, and business practices globally.
The Faculty of Business and Economics has been preparing students for exciting and challenging careers since 1924. The Faculty offers extensive undergraduate, graduate, and research higher degree study options through the Bachelor of Commerce, Melbourne Business School suite of postgraduate programs. There are more than 10,000 students enrolled in undergraduate and graduate degrees within the Faculty. The Bachelor of Commerce is one of the most sought-after business courses in Australia. The Faculty is also the home of leading research masters degrees and the PhD. The Faculty hosts world class academics and professional staff, the brightest students, alumni, and other stakeholders. Since its establishment, the Faculty has produced a large number of leaders in business, government, and academia, in Australia and around the world. We are committed to enhancing our applied research outcomes, expanding our curriculum, and bolstering our connections with industry to help shape the world of business and economics in Australia and internationally.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
