Position Number: 0059581
Location: Parkville
Role type: Full-time; Fixed-term until 30 June 2026
Faculty: Faculty of Engineering and Information Technology
Department/School: School of Chemical and Biomedical Engineering
Salary: UOM 5 – $83,159 – $95,518 p.a. plus 17% super
- Support Directors to ensure effective administrative operation and support with community contacts
- Work within the University of Melbourne, partnering closely with the Victorian Medtech Skills & Devises Hub and the Aikenhead Centre for Medical Discovery
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
Provide quality executive administrative support to the Victorian Medtech Skills & Devices Hub (VMH) Directors and assist the VMH Project Manager to ensure effective administrative operation and support with community connections. The Executive Assistant/Administration Officer also plays a key supporting role in provision of a wide variety of services including responding to general enquiries, arranging venues and catering for meetings and events, supporting the purchasing of stationery and office equipment, and assisting with newsletters and surveys.
Your responsibilities will include:
- Monitoring emails and screening phone calls, ensuring action is undertaken in a timely manner, and responding to emails as appropriate on behalf of the Directors
- Managing Directors diaries, including forward planning and ensuring meetings and other commitments are scheduled in a timely manner and in a workable time frame
- Be responsible for the distribution of surveys and newsletters and maintaining and keeping up to date VMH mailing lists.
Who We Are Looking For
You have excellent time management and organizational skills, with experience in coordinating workflow, prioritizing demands, and adapting to emerging challenges with flexibility. Your ability to exercise sound judgment, maintain discretion, and handle confidential matters demonstrates a high level of professionalism and initiative.
Your strong administrative support experience includes diary management, contact and email organization, and event planning, ensuring smooth and efficient operations. Additionally, your excellent interpersonal, verbal, and written communication skills allow you to build strong stakeholder relationships and deliver high-quality service. You are adept at preparing briefing notes, drafting correspondence, managing agendas and minutes, and producing accurate documents with keen attention to detail
You will also have:
- Previous experience in Executive and/or Administrative Assistant roles to a senior executive
- High level of computer skills including extensive experience using an electronic diary management system and a good working knowledge of Microsoft Office applications
- Ideally, experience in creating newsletters or using email marketing platforms such as Mailchimp, and being acquainted with event management platforms such as Eventbrite or Humantix
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – School of chemical and Biomedical Engineering
https://eng.unimelb.edu.au/about/departments/school-of-chemical-and-biomedical-engineering
The School of Chemical and Biomedical Engineering encompasses both the Department of Chemical Engineering and the Department of Biomedical Engineering. This fusion of engineering disciplines provides a dynamic and interdisciplinary environment that is world leading in both research and teaching.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Shabon Nawabi via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
