Position Number: 0058311
Location: Parkville
Role type: Full-time; Fixed-term for 2 years
Faculty: Medicine, Dentistry and Health Sciences
School: Melbourne School of Psychological Sciences
Salary: UOM 5 – $83,159 - $95,518 p.a. plus 17% super
- Provide high-quality HR and operational support to ensure smooth administrative processes across the Melbourne School of Psychological Sciences.
- Join a collaborative and values-driven team, playing a key role in enhancing staff experience and operational efficiency.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Operations Officer will play a key role in supporting the administrative functions of the Melbourne School of Psychological Sciences, with a primary focus on HR processes across the employee lifecycle. Working closely with the Operations team, this role will coordinate recruitment, contract management, HR data administration, and onboarding processes while contributing to broader operational improvements within the School. The ideal candidate will be highly organised, proactive, and adept at managing competing priorities in a dynamic academic environment.
Your responsibilities will include:
- Provide timely and accurate advice across the breadth of School HR administration including onboarding / induction, HR data review and reconciliation, position management, visitor appointments, general HR administrative support and employee offboarding
- Working with the Operations Manager to ensure effective delivery of relevant HR processes within the school including external advertising administration, set up of new and renewed contracts – continuing, fixed term and casual, operating within standardised procedures and systems such as Themis, PageUp and Workday
- Production and maintenance of School Organisational charts and induction resources
Who We Are Looking For
The successful candidate will be a proactive and adaptable professional with excellent interpersonal and communication skills, capable of building strong relationships and maintaining confidentiality in a fast-paced environment. They will demonstrate strong problem-solving abilities, sound judgment, and the ability to manage competing priorities while working both independently and collaboratively across multiple locations.
You will also have:
- A degree with subsequent relevant experience or extensive relevant experience
- Strong interpersonal and verbal communication skills with the ability to relate effectively with a range of people across all levels of the organisation
- Demonstrated experience in coordinating Human Resource administration in a complex operating environment
- Demonstrated ability to work with tact, diplomacy and maintain confidentiality while keeping stakeholders informed of progress of requests in and changing fast-paced environment
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne School of Psychological Sciences
The Melbourne School of Psychological Sciences, ranked among the top schools of psychology in Australia and globally, offers an unparalleled opportunity to make a profound impact in the field. With a focus on excellence in research and teaching, the School attracts exceptional students and fosters a vibrant community of academic, teaching, and research professionals. Collaborative research links with prestigious institutions and departments further enrich the academic environment.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
