Position Number: 0057363
Location: Hospital based – Austin Health
Role type: Part-time (0.6 FTE); Fixed-term for 12 months
Faculty: Medicine, Dentistry and Health Sciences
Salary: UoM 5.1 - $83,159 p.a. plus 17% super
- Support world-class epilepsy research / Coordinate high-level clinical activities / Contribute to impactful medical advancements
- Apply now to join a dynamic team advancing epilepsy research and patient care at The University of Melbourne
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
As an Executive Assistant at The University of Melbourne's Epilepsy Research Centre, you will play a crucial role in supporting Laureate Professor Ingrid Scheffer and Professor Piero Perucca. You will coordinate clinical activities, manage research projects, and liaise with diverse stakeholders across the university and healthcare sector. This challenging role offers you the opportunity to contribute to groundbreaking epilepsy research while developing your skills in a fast-paced, collaborative environment.
Your responsibilities will include:
- Coordinate Clinical Activities: Manage appointments, collate documentation and address patient queries and billing for the Professors' clinics.
- Support Research Projects: Arrange meetings, maintain project documentation, monitor deadlines, and assist with expense reporting for various clinical and research projects.
- Manage Communications: Act as a liaison between the Professors and senior academics, hospital executives, clinicians and external organisations, preparing correspondence and managing inquiries.
- Diary and travel coordination: Coordinate interstate and international travel, develop schedules, and prepare briefing materials for the Professors.
You will be a great fit if:
You are a highly organised and proactive professional with excellent interpersonal skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to supporting medical research and patient care.
You also:
- Have a tertiary degree or extensive experience in administrative fields.
- Possess excellent communication skills and the ability to build relationships with diverse stakeholders.
- Demonstrate strong organisational and planning skills, with the ability to work independently and meet tight deadlines.
- Have advanced proficiency in Microsoft Office and experience with medical terminology.
- Show a high level of discretion, diplomacy, and attention to detail.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your New Team – Faculty of Medicine, Dentistry & Health Sciences
The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields.
Led by the Dean, Professor Jane Gunn, the faculty is Australia’s overall leader in clinical, pre-clinical and health sciences, and sits at the heart of a flourishing ecosystem of globally recognised health and biomedical organisations across Victoria. Partnerships are key to our continued success in education, research and enhancing the health and wellbeing of our communities.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: 21 March 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.
Position Description: Executive Assistant.pdf
