Current opportunities at Melbourne

Position Number: 0061156
Location: Parkville
Role type:  Full-time; Fixed-term for 12 months
Faculty:  Business and Economics
Department/School: Department of Finance
Salary: UoM 7 - $106,432 - $115,211 p.a. plus 17% super

• Play an essential part in ensuring the seamless delivery of academic services and the continuous improvement of administrative processes within the Department of Finance, supporting both teaching and research initiatives.
• Make a significant impact on the Department of Finance’s success, driving improvements, collaborating with diverse teams, and contributing to the strategic direction of a dynamic and prestigious academic institution.
• Enjoy a benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Your next career opportunity
The Teaching and Academic Resource Coordinator provides strategic and operational leadership to ensure the smooth delivery of academic programs and student support services. Working closely with the Department Leadership team, the role supports key teaching activities, including the coordination of results, assessments and examinations, as well as the management of the departments PhD program. The role plays a central part in student engagement, academic events, and research training support. Operating with a high degree of autonomy, the incumbent will drive continuous improvement initiatives, refine administrative processes, and contribute meaningfully to departmental planning and resource management. This is a senior role requiring sound judgement, a collaborative mindset, and a commitment to service excellence in a dynamic and intellectually rich academic environment.

Your responsibilities will include:

• Coordinating the delivery of high-quality teaching support services, including the administration of results, assessments, examinations, academic misconduct processes, and sessional staffing - while advising on policy, compliance, and continuous improvement.
• Managing the administration and operational support of the Department’s PhD and Honours programmes, including onboarding, seminar coordination, student events, recruitment activities, financial support, and associated communications.
• Driving business process improvements and strategic planning by analysing data, modelling scenarios, implementing enhanced workflows, supporting change initiatives, and mentoring team members to ensure consistent and efficient service delivery.
• Cultivating effective working relationships across the Department, Faculty, and University, contributing to professional staff networks, updating digital content and communications, and supporting departmental leadership with high-level administrative and operational matters.

You may be a great fit if:
You are a proactive and perceptive professional, adept at navigating complex environments with diplomacy, discretion, and sound judgement. A natural collaborator, you thrive in a collegial setting, building constructive relationships across diverse stakeholder groups and contributing positively to team culture. With a calm and considered approach, you demonstrate resilience under pressure, the capacity to manage competing priorities, and a strong sense of initiative in identifying opportunities for improvement. Your communication is clear, persuasive and tactful, enabling you to convey complex information with ease and confidence. Above all, you possess a commitment to service excellence and a thoughtful, solutions-oriented mindset that underpins everything you do.

You will also:

• Hold a relevant tertiary qualification combined with substantial professional experience, or an equivalent blend of education and expertise gained through progressive roles in a related field.
• Possess advanced organisational and planning abilities, with a demonstrated capacity to manage complex workflows, meet strict deadlines, and respond effectively to shifting priorities with minimal supervision.
• Have proven experience in designing and implementing administrative systems and processes, including the ability to analyse data, interpret policy, and deliver practical solutions to support operational objectives.
• Demonstrate high-level communication skills, with the ability to prepare clear documentation, convey complex information, and engage confidently with colleagues, senior stakeholders, and external partners.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – The Faculty of Business and Economics
Through its leading research and teaching, the Faculty of Business and Economics at the University of Melbourne influences policy design, corporate governance, and business practices globally.
The Faculty of Business and Economics has been preparing students for exciting and challenging careers since 1924. The Faculty offers extensive undergraduate, graduate, and research higher degree study options through the Bachelor of Commerce, Melbourne Business School suite of postgraduate programs. There are more than 10,000 students enrolled in undergraduate and graduate degrees within the Faculty. The Bachelor of Commerce is one of the most sought-after business courses in Australia. The Faculty is also the home of leading research masters degrees and the PhD. The Faculty hosts world class academics and professional staff, the brightest students, alumni, and other stakeholders. Since its establishment, the Faculty has produced a large number of leaders in business, government, and academia, in Australia and around the world. We are committed to enhancing our applied research outcomes, expanding our curriculum, and bolstering our connections with industry to help shape the world of business and economics in Australia and internationally.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods.  To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au.  You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.

Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.