Job no: 0045045
Role type: Full-time; Fixed-term for 12 months
Faculty: Faculty of Medicine, Dentistry, and Health Sciences
School: Melbourne School of Population and Global Health
Salary: UOM 7 – $ 102,338 – $110,780 p.a. plus 17% super
- Provide high level executive support to the Associate Provost and the Indigenous Studies Unit
- Maintain excellent communication, organisation, a high level of confidentiality, and adaptability in a team-based environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Officer plays a critical role in providing high-level support to the Associate Provost and the Indigenous Studies Unit, ensuring efficient office workflows and effective operations. This position involves a variety of responsibilities, including drafting responses, preparing reports and papers, managing high-level committees, demonstrating excellent organisational skills, and exercising discretion in dealing with sensitive matters.
Your responsibilities will include:
- Prepare reports, correspondence, briefing notes, and presentations for the Provost and Executive Director.
- Provide project and operational support within the Office of the Associate Provost and Indigenous Studies Unit team, coordinating projects, managing financial transactions, and establishing effective filing and database systems.
- Offer executive support to several committees, meetings, and working groups, managing agendas, distributing papers, preparing draft minutes, and ensuring follow-up actions are executed.
- Manage diaries, plan critical events, and coordinate projects.
Who We Are Looking For
You will showcase high-level writing and organisational skills in addition to your sound judgment and discretion in dealing with sensitive matters. You will demonstrate experience in collaborative work, excellent communication skills, and a proven ability to contribute to process improvements.
You will also have:
- Tertiary qualifications or equivalent mix of education and relevant experience.
- Demonstrated high-level writing skills, adaptable across various purposes, audiences, and styles.
- Ability to manage multiple projects and deadlines with strong attention to detail.
- High-level judgment and discretion in dealing with sensitive and confidential matters.
For further information regarding responsibilities and requirements, please refer to the attached PD.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne School of Population and Global Health
The Melbourne School of Population and Global Health, part of the esteemed Faculty of Medicine, Dentistry, and Health Sciences since 2001, stands as a beacon of excellence in advancing public health. With over 300 dedicated academic and professional staff and a robust budget exceeding $55 million, the school is at the forefront of societal well-being.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you feel this role is right for you, please apply with the following documents:
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Tara via email at Faculties-TA@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.