Position Number: 0065417
Location: Parkville
Role type: Full-time; Fixed-term for 12 months (maternity cover)
Faculty: Education
Department: Office of the Dean
Salary: UOM 6 - $96,459 - $104,413 p.a. plus 17% super
- Drive the success of the Faculty’s leadership by providing exceptional executive support to the Dean and ensuring seamless coordination of their commitments.
- Work closely with senior executives, build influential relationships, and contribute to the strategic priorities of a dynamic and prestigious academic institution.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
As the Executive Assistant to the Dean, you will play a pivotal role in ensuring the seamless operation of the Office of the Dean. Providing high-level, confidential executive support, and act as the first point of contact for internal and external stakeholders. With a keen eye for detail, you will prepare briefing materials, facilitate the smooth flow of information, and support key committees and strategic initiatives. Your ability to exercise sound judgement, discretion, and professionalism will be essential in this highly visible position. Working closely with the Dean, Deputy Dean, and Executive Director, you will contribute to the efficiency of the Faculty’s leadership, ensuring the Dean is fully supported in all aspects of their role.
Your responsibilities will include:
- Managing the Dean’s schedule, diary, and correspondence, including coordinating meetings, invitations, and travel arrangements while ensuring timely and efficient communication.
- Preparing briefing materials, correspondence, and meeting papers, including compiling a daily briefing pack and ensuring all documents requiring the Dean’s signature are complete and well-prepared.
- Liaising with internal and external stakeholders, maintaining key contacts, and supporting the smooth flow of information across the Faculty to facilitate the Dean’s engagements and priorities.
- Providing executive officer support for high-level committees and meetings, including agenda preparation, minute-taking, and tracking action items, while contributing to strategic projects and events led by the Office of the Dean.
You may be a great fit if:
You are a highly organised and proactive professional with exceptional attention to detail and the ability to anticipate needs in a fast-paced environment. Adept at managing multiple priorities with discretion and sound judgement, you demonstrate a calm and composed approach to complex and time-sensitive matters. Your strong interpersonal and communication skills enable you to build trusted relationships with a wide range of stakeholders, while your diplomacy and professionalism ensure seamless interactions at all levels. With a collaborative mindset and a keen sense of initiative, you navigate competing demands with efficiency, discretion, and a commitment to excellence in executive support.
You may also:
- Hold a degree with subsequent relevant experience or an equivalent combination of education, training, and professional expertise.
- Have proven experience providing executive-level administrative support, including diary and correspondence management, meeting coordination, and high-level stakeholder engagement.
- Demonstrate an ability to organise complex meetings and events, including scheduling, preparing briefing materials, and acting as Executive Officer for senior leadership committees.
- Possess strong communication skills, with proficiency in drafting correspondence, preparing reports, and handling sensitive information with discretion.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being.
- Progressive, considerate leave provisions to empower your work-life balance.
- Salary packaging and access to a range of discounted services including Bupa health insurance.
- Health and well-being services including a leading Employee Assistance Program.
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members.
For more information check out our benefits page!
Your new team – The Faculty of Education
The Faculty of Education (FoE) fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. FoE stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing our resources and expertise as part of collaborative efforts to build a resilient, equitable and sustainable future.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
