Position Number: 0057333
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne School of Health Sciences
Salary: UOM 3 – $66,527 - $73,453 p.a (pro rata) plus 17% super
- Support the School’s corporate services and teaching program delivery across multiple locations and departments.
- Be a key contributor to seamless operations, blending administrative expertise with hands-on teaching program support.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Facilities and Program Delivery Assistant supports the School’s corporate services and program delivery operations across multiple locations and departments. Key responsibilities include managing procurement, facilities, building maintenance, OHS inspections, security, and access needs, as well as assisting with teaching program activities like equipment setup and Objective Structured Clinical Examinations (OSCEs). The role involves working collaboratively to ensure smooth operations and exceptional service delivery.
Your responsibilities will include:
- Manage Corporate Services functions across multiple school locations including monitoring of shared team email box.
- Oversee building and equipment maintenance checks and compliance. Submit and manage Service Now job tickets.
- Assist new staff and students with workplace set up and relocation. Computer reimaging and reallocation. IT asset registry.
- Office supplies, staff room and teaching consumables order management.
Who We Are Looking For
The ideal candidate excels in written and verbal communication, demonstrating strong organisational and time management skills to independently handle multiple tasks and competing priorities. They thrive in a collaborative, multidisciplinary team environment, engaging positively with diverse stakeholders to achieve effective outcomes.
You will also have:
- A tertiary qualification in a relevant discipline and or equivalent mix of education and relevant experience
- A high degree of proficiency in the Microsoft Office suite and University supported software, including in Outlook, Work, Excel, Visio, PowerPoint
- Demonstrate Faculty values by acting in the best interest of your employer; displaying Service Excellence by striving to deliver beyond expectations and taking ownership of the delivery; and value working collaboratively as one team, connecting with people and building relationships in your workplace.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne School of Health Sciences
The Melbourne School of Health Sciences (MSHS) provides qualifying and postgraduate courses in the disciplines of Nursing, Physiotherapy, Social Work, Audiology and Speech Pathology, and Optometry and Vision Sciences. As a candidate, joining our team means being part of a dynamic and impactful community dedicated to advancing healthcare education and practice. You will have the opportunity to shape the learning experiences of our students and make a positive impact on their future careers.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Nick via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
