Position Number: 0056888
Location: Parkville
Role type: Casual
Faculty: Medicine, Dentistry and Health Sciences
Department: Doherty Institute for Infection and Immunity
Salary: UOM 4 – $34 p.h. plus 11% super
- Provide essential administrative and event support to ensure smooth operations and effective stakeholder engagement within the Doherty Institute.
- Engage in diverse tasks, from event coordination to financial and contract administration, in a dynamic research environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Administration and Events Assistant at the Peter Doherty Institute for Infection and Immunity supports efficient daily operations, handling key administrative functions such as enquiry management, event support, financial administration, and travel arrangements. Reporting to the Operations and Projects Coordinator, this role works closely with both Directorate and Marketing teams to assist with event coordination, promotional materials, and intranet updates. As a public-facing position, it requires high-level customer service, professionalism, and the ability to liaise effectively with a diverse range of stakeholders.
Your responsibilities will include:
- Provide administrative support to ensure efficient running of the day-to-day activities within the Directorate team
- Manage and maintain the Doherty Institute room booking and venue hire system including meeting rooms, seminar rooms and the auditorium; assist with external bookings of the Doherty facilities.
- Support the Directorate team in coordinating the delivery of programs and events in collaboration with relevant staff and stakeholders.
- Provide administration and event support to Institute events as required. This will include creation of flyers, event listings, management of webinars, creation of run sheets, and updating of intranet calendars.
Who We Are Looking For
The successful candidate will possess excellent communication and interpersonal skills with a strong customer focus, demonstrating the ability to engage with diverse stakeholders effectively. They are highly organised, able to prioritise tasks and meet deadlines in a fast-paced environment, and can work both independently and collaboratively with flexibility and adaptability.
You will also have:
- Completion of a diploma level qualification with relevant work experience or completion of a certificate IV with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Excellent communication and interpersonal skills including a strong customer focus with the ability to interact with a diverse range of stakeholders.
- Well-developed professional organisational skills including the ability to coordinate workflow, prioritise tasks and meet deadlines in a fast paced environment, whilst paying attention to detail.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Peter Doherty Institute for Infection and Immunity
Finding solutions to prevent, treat and cure infectious diseases and understanding the complexities of microbes and the immune system requires innovative approaches and concentrated effort. This is why The University of Melbourne – a world leader in education, teaching and research excellence – and The Royal Melbourne Hospital – an internationally renowned institution providing outstanding care, research and learning – have partnered to create the Peter Doherty Institute for Infection and Immunity (Doherty Institute); a centre of excellence where leading scientists and clinicians collaborate to improve human health globally.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
