Position Number: 0056895
Location: Parkville
Role type: Full-time; Continuing
Department: Student and Scholarly Services
Salary: UOM 7 - $106,432 - $115,211 plus 17% super
- Support the development and implementation of business systems for student placements and Work Integrated Learning.
- Enhance student placement experiences by streamlining systems and providing expert support to faculties.
- Brilliant benefits and a flexible hybrid work environment!
This position is a professional development opportunity for University of Melbourne staff. Only current Continuing, Fixed-Term, and Casual staff are eligible to apply. Eligible staff wishing to apply must update their profile on the application page to indicate they are ‘currently employed by the University of Melbourne’. This will confirm eligibility for positions that are open to internal staff applicants only.
About the Role
The Project Specialist (Business Systems) supports the development, implementation and ongoing support of business systems for student placements and Work Integrated Learning programs, enhancing both student experiences and administrative efficiency. Working closely with the Senior Lead, Business Systems, and various project teams, the role helps design, deliver and maintain a sustainable enterprise placement management system across academic divisions. This includes gathering faculty requirements, providing training and support, and contributing expertise to ensure effective system rollout and ongoing user engagement.
Your responsibilities will include:
- Actively involved in the operational delivery of support and services to further mature and enhance capability and usage of Work Integrated Learning programs (Sonia, Neota and Info hub) as enterprise placements administration system that supports the consistent delivery of student placements across the University.
- Conduct workshops with academic divisions to understand their placement process and requirements, utilising this information to contribute to the design and roll-out of a fit for purpose enterprise placement platform to these divisions.
- Provide training to academic divisions to ensure divisions are comfortable using Work Integrated Learning Systems to manage their placement process.
- Provide subject matter expertise , and advice and support to academic divisions in leveraging systems and processes to optimise the delivery of student placements at scale, with a focus on improving the student experience
Who we are looking for
The ideal candidate excels in building and maintaining strong professional relationships with diverse stakeholders, ensuring seamless and responsive service delivery. They possess excellent interpersonal and communication skills, with the ability to motivate, persuade, and negotiate effectively. With strong analytical and problem-solving abilities, they demonstrate sound judgment and the capacity to develop and implement innovative solutions independently.
You will also have:
- A relevant discipline such as information systems, information technology, business analytics or data science with subsequent relevant experience in placements administration, or an equivalent combination of relevant experience and/or training.
- Demonstrated experience, knowledge, and expertise in using Work Integrated Learning Programs (Sonia, Neota, Infohub) as enterprise placements administration systems and an excellent understanding of the placement administration cycle, preferably acquired through working in a function with responsibility for student placements.
- Demonstrated ability to review design and use of systems, tools and processes used to support student placements administration, including the ability to make recommendations for improved utilisation of systems, and associated process improvements.
- Demonstrated understanding of business practices and ability to analyse business data, identify opportunities to rethink existing practice and workflows (i.e. outlining problem, opportunities and solution) as well as propose and report on system enhancements.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services
Student and Scholarly Services (SASS) provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Walid via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description
