Job no: 0059248
Location: Parkville
Role type: Full-time; Fixed-term for 6 months
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Department of Medical Education, Melbourne Medical School
Salary: UoM 6 – $96,459 - $104,413 p.a. plus 17% super
- Oversee the portfolio of student awards, scholarships, and bursaries at the Melbourne Medical School, ensuring high-level service and compliance across graduate courses, and coordinating key academic processes.
- Play a central role in enhancing the academic journey of students by managing significant educational awards and contributing to quality assurance and process improvements within a leading medical education institution.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Academic Programs Coordinator manages a comprehensive portfolio of student awards, scholarships, and bursaries.
This role encompasses high-level service delivery across various course-related processes for both prospective and current students and staff, serving as a central point of contact for graduate award courses.
The coordinator ensures compliance with funding guidelines and coordinates critical academic and administrative processes throughout the student lifecycle, actively enhancing quality assurance and process improvements in collaboration with school departments and health partners.
Your responsibilities will include:
- Coordinate and the Medical School’s scholarships, bursaries and prizes.
- Provide secretarial support for the Medical School’s Scholarship, Bursary Allocation Committee, Graduate Programs, and Executive Education Committee.
- Develop and maintain strong working relationships with key stakeholders across the School, Faculty and University.
Who We Are Looking For
You will possess a degree and relevant work experience or a comparable combination of training and experience, with a customer service-focused approach and a commitment to providing high-level support to all stakeholders.
Your skills will include excellent problem-solving, organisation, and the ability to operate autonomously and lead processes within complex team environments.
You are expected to have excellent communication skills, a keen attention to detail, and proficiency in high-level computer use, especially spreadsheets, with experience in university systems and course approval processes being desirable.
You will also have:
- A degree and subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- An ability to exercise sound judgement and to maintain confidentiality.
- Excellent problem solving and organisation skills.
- Demonstrated experience developing, implementing and maintaining business processes.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Department of Medical Education
The Department of Medical Education at the Melbourne Medical School is a leader in 21st-century medical education, delivering the innovative Doctor of Medicine (MD) course and conducting impactful research. We offer a range of postgraduate and professional development programs for health professionals, focusing on clinical teaching, leadership, and research. Our research interests encompass work integrated learning, curriculum assessment and evaluation, healthcare communication, and student engagement. Joining our team means being part of a dynamic community dedicated to excellence, with opportunities to shape the future of healthcare education and research.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
