Job no: 0062318
Location: Parkville
Role type: Full-time; Fixed-term for 12 months
Department: Student and Scholarly Services
Salary: UOM 4 – $73,943 - $78,476 p.a. plus 17% super
- Provide exceptional administrative support
- Assist students, staff and visitors
- Collaborative team environment!
About the Role
As Administrative Assistant, you will contribute to the effective administration of International House by completing a range of functions and being a front-line person for the College. You will be responsible for answering enquiries from students, staff and visitors, in an informed, friendly and courteous manner, providing administrative support to staff, handling general office tasks and assisting with accounts receivable and payable.
Your responsibilities will include:
- Responding to general enquiries including assisting residents with daily issues
- Conducting tours around the premises
- Provide support with filing, photocopying, preparing correspondence and notices.
- Ordering and monitoring stationery and assistance with equipment use and maintenance
- Coordinating the organisation of conferences and functions
- Maintaining petty cash and provide assistance with accounts payable and receivable
Who we are looking for
You will have the capability to function effectively as part of a small team, with good communication and negotiation skills and the ability to communicate with a wide range of people. You will also have strong problem-solving and negotiation skills to enable the resolution of counter enquiries.
- Completion of a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training
- Demonstrated commitment to providing excellent customer service
- Well-developed organisation and time management skills
- Enthusiasm for and some experience working with students or young people
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services- International House
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
The University Colleges and Residential Life portfolio is a newly created portfolio that brings together all University-owned residential accommodation, including colleges, halls and accommodation facilities including International House. The portfolio is responsible for delivering a high-quality student and residential experience that supports students to thrive while living on campus, by creating and maintaining a community of scholars with a strong sense of belonging and connectedness to their peers and the University as a whole.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
