Job no: 0062906
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Arts
Department/School: School of Social and Political Sciences
Salary: UOM 5 – $83,159 – $95,518 p.a. plus 17% super
- Provide high-quality administrative and operational support for recruitment, onboarding, office relocations, purchasing, and OH&S coordination.
- Collaborate with diverse university stakeholders to support teaching and research activities.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The School Support Officer will provide comprehensive administrative and operational support to ensure smooth recruitment, onboarding, office relocations, purchasing, and health and safety coordination. Reporting to the School Operations Coordinator, the role involves collaborating with the School’s professional team, academics, shared services, business units, and senior leaders to support teaching and research activities. The ideal candidate will possess strong organisational and interpersonal skills, along with the ability to work both independently and as part of a team.
Your responsibilities will include:
- Under the direction of the School Operations Coordinator and School Manager, administer the full recruitment process for appointments including managing the position approval process, liaising with the HR and Talent Acquisition team to advertise positions, supporting panel chairs with interview and presentation schedules and logistics, maintaining regular communication with candidates, submitting ServiceNow offer requests, and closing positions
- Support queries in relation to visa processes, relocation requirements and workplace adjustment requirements for new staff to ensure a seamless transition into their new work environment
- Work collaboratively with the School professional team to understand and achieve the School’s operational and strategic goals
- Direct staff to relevant sources of support in relation to University policies and systems and Faculty Operating Rules, to ensure compliance.
Who We Are Looking For
You will possess strong organisational skills, effectively prioritising tasks and managing time with minimal supervision, while exercising good judgment. Demonstrated abilities in effective communication with diverse individuals and collaborative teamwork, maintaining confidentiality, and sound time management are essential.
You will also have:
- Completion of a relevant degree, (or completion of a diploma qualification and subsequent relevant work experience; completion of a Certificate IV and extensive relevant work experience), or an equivalent combination of experience and education/training
- Commitment to quality client service, focusing on providing accurate and timely information to a diverse client base and looking for opportunities to add value
- Demonstrated ability and experience in providing effective administrative support
- Demonstrated experience in using Microsoft Office including a high-level competence in the use of Word, Outlook, Excel and PowerPoint
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
Please note: This role requires current valid work rights for Australia.
Your New Team – School of Social and Political Sciences
The School of Social and Political Sciences is at the forefront of teaching and research in the social sciences in Australia and internationally. The School’s aim is to redefine the world and change what matters, and our work is underpinned by the values of intellectual freedom, integrity, diversity, environmental sustainability and social justice. We value collegiality and active citizenship and are committed to contributing strongly to public and institutional life, and to providing an engaged and distinctive social science and arts education for our students.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Ana Gencic via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: 4 JULY 2024 11:55 PM Australian Eastern Standard Time (AEST)
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
Position Description: 0062906_School Support Officer_PD.pdf
Position Description
