Job no: 0064421
Location: Parkville
Role type: Part-time (0.8 FTE); Fixed Term till Nov 2025
Department: Melbourne Professional Education (MPE)
Salary: UOM 4 – $76,901 – $81,615 p.a. plus 17% super
- Provide administrative and event support to ensure seamless delivery of Melbourne Professional Education projects and programs.
- Join a collaborative team, engaging with diverse stakeholders while contributing to impactful educational initiatives.
- Brilliant benefits and a flexible hybrid work environment!
About the Role
The Administration and Events Support Officer supports the delivery of the Melbourne Professional Education (MPE) portfolio, working collaboratively with the project team and stakeholders. This role encompasses a range of administrative responsibilities, including enquiry management, financial transactions, travel arrangements, and contract administration, while ensuring high-quality customer service. The incumbent will develop a thorough understanding of MPE priorities, relationships, and projects to effectively contribute to the team’s success.
Your responsibilities will include:
- Providing general administrative support, including arranging building access, IT setup, ordering stationery, and course set up in a CRM.
- Managing financial tasks such as processing invoices, reimbursements and reconciling purchasing cards.
- Responding to enquiries, and providing support to key stakeholders, ensuring timely communication and assistance.
- Assisting with event management, including coordinating logistics, liaising with service providers, attendance at teaching deliveries, and evaluating events to recommend improvements.
Who we are looking for
You will have well-developed verbal and written communication skills, with the ability to engage effectively across all levels of the organisation. You will bring demonstrated experience in providing administrative support, coordinating high-quality events and programs, and delivering exceptional customer service. Your ability to manage multiple tasks in a fast-paced environment, work both independently and as part of a team, and apply strong organisation and time management skills will be key to your success in this role.
You will also have:
- Completed a diploma-level qualification with relevant work experience, or a certificate-level qualification combined with work experience, or an equivalent combination of relevant experience and/or education/training.
- A high level of proficiency in the Microsoft Office suite.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Melbourne Professional Education (MPE)
Melbourne Professional Education (MPE) works to broaden the University’s educational offerings in an increasingly competitive global environment for talent and skills.
MPE provides an institutional focal point for the development, delivery and promotion of professional, continuing and executive education programs and services for all academic divisions of the University.
MPE supports academic divisions to deliver award and non-award education through a range of teaching and learning delivery modes and seeks to broaden opportunities for engagement in a variety of professional sectors.
In order to contribute towards these objectives, MPE supports and expands the University’s professional, continuing and executive education initiatives through the provision of a coherent, whole-of-University framework.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Rehan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description
